With over 2 billion estimated to be in use by the end of this year, it’s the migration to mobile that shows no signs of slowing anytime soon. We’ve become accustomed (some might say addicted) to using our mobile phones for everything, with the lines between business and personal use becoming more and more blurry by the day.
The days of company issued Blackberry’s has become a relic of the past, with employees coming to expect more choice and freedom when it comes to the devices they use for work. In response, companies have had to adjust by become more lax with their device policies. However, with more freedom comes more risk, and security and data concerns are now top of mind for any company allowing their employees to use their choice of tablet or mobile device. Here are the biggest things to keep in mind when drafting up your company’s BYOD policy:
1. Be clear about acceptable devices
Your employees should understand that BYOD doesn’t mean a free for all when it comes to acceptable devices for work. Depending on your company’s software and email, make sure to only allow compatible devices to reduce IT headaches down the road. By ensuring everyone’s devices are compatible you lessen your risk for IT support and security breaches.
2. Create a strict security policy for employee devices
Just because you’re letting your employees choose their own devices doesn’t mean you can also leave your company’s IT security in their hands as well. In fact, you should strengthen your company’s IT security policy to counteract the heightened risk for breaches. Maybe the simplest and most cost-effective way to keep your company’s sensitive information under wraps is by requiring your employees to have complex passwords attached to their devices and company email logins that have to be reset every six months.
3. Have a device protocol for when employees leave your company
While it’s no fun to think about having to fire employees or having them leave your company, you have to have policies in place for when it inevitably happens.
Just like you have policies for exit interviews, if you have a BYOD policy you should include what happens when an employee leaves. Do you reserve the right to wipe their phone or tablet’s data? Is it limited only to secure business information? These are the types of questions to think about when drafting your BYOD policy. Most importantly, make sure your employees are aware of this. Matt Karlyn, a partner at Boston law firm Cooley LLP says
, "I can't tell you the number of times we get an issue where a company needs to reach in and wipe a device or look at a device, and the employee is shocked to learn that this is permitted under the company policies."
If you don’t know where to start when putting together your BYOD policy, here is a good template
to get you started. The White House also has released their toolkit
they use for federal agencies who have instituted BYOD policies. BYOD policies are great for cutting device and data costs as well as giving your employees more freedom, but the security of your company’s communications and data are of upmost importance, so be sure to create an airtight BYOD policy and make sure your employees understand it.
Are you in interested in a cost-effective cross-devise solution for reaching and engaging everyone in your organization? Get in touch with us to find out more about Beekeeper - communication tool for teams
, and we’ll be more than happy to show you how you can engage your employees on any device in a simple and secure way.
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